Simple Resignation Letter Format | Tips to Quit on a good note8 min readReading Time: 6 minutes
Do you remember saying goodbye to your friends when you were moving out of the city, it’s kind of overwhelming, right? You fairly get an idea of how rarely you will meet them once you’re gone. You might have cried too at that moment knowing that you will miss them. All goodbyes might not make you emotional though some become a necessity when it comes to the growth of a person in terms of career. This clearly doesn’t mean it will be easy but maybe by following an ideal resignation letter format, the process might become quite smooth.
Goodbyes are never easy, especially when you have to tell your boss that you are leaving the company. Thousands of things might run inside your mind while you think about moving on. Believe me, this conversation is more awkward than the conversation you might have had with your boss or colleague to break the ice on your first day at work.
Decisions like this might also invite a lot of frowns from the staff too. But now when you have finally decided to follow your heart, there should be a respectful way of saying goodbye to the organization and the boss who might have taught you some precious life-lessons.
But before any verbal conversation, first of all, a formal resignation letter should be written, it basically states that you are thinking about leaving the company. The resignation letter format should be in such a manner that in case you ever come face to face with your boss while you are fiddle-footing in the market, you don’t have to run away from him/her.
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While Writing The Resignation Letter
It is important to know how to write a letter because it plays a very crucial role and it will decide your future relationship with the company you’re about to leave. So by following the ideal resignation letter format, you can write your letter in a simple as well as translucent way. You should not sugarcoat your intent, it should be as clear as water.
This decision should be discussed thoroughly with your near and dear ones because we have to agree that not everyone is a risk-taker in life and especially when the career is at stake. Also once you have cleared your intention in your resignation letter, there is no going back. So the resignation letter format should be in such a way that you leave no bitter memories behind.
So the main question arises is how to write a simple resignation letter and what should be the perfect format.
Instructions That you Must Follow While Preparing A Resignation Letter Format
Keep It Simple
Whenever we are writing any letter, our focus should always be on how to make it simple. Here we will be discussing how to write a simple resignation letter. The resignation letter should be as simple as possible. Your grudges should not reflect in your letter because the world is a small place and you never know in which situation you might encounter your former colleagues so it’s better to end the journey on a positive note.
Include Important Information
The resignation letter format can be considered as a guide while writing the letter. It should contain the position from which you are resigning along with your last working day. Generally, the notice period is of 2 weeks and you should adhere to it. You should try to serve the notice period so that the transition is done smoothly.
Avoid Emotional sentences
Sometimes your colleagues become an important part of your life with time but that doesn’t mean that you won’t go for new ventures. You have to leave the nest someday no matter how comfortable it is. As per the ideal resignation letter format, you should avoid any emotional or overwhelming sentences. (But save it for your farewell though!)
A Formal Thanks
But it doesn’t mean that you can’t address the fact that how grateful you are for the opportunity that you have been given. While you’re thinking about how to write a resignation letter in a simple way, here are a few things you can keep in mind. You can add some lines about how great your experience was with the organization and how much you have learned in the past few years. You must include that the opportunity has allowed you to grow not just professionally but personally too. Because gratitude is the right attitude.
Just because you are leaving the company it doesn’t mean that you are now free from all the responsibilities. A simple resignation letter format is bound to cover a few key points. You must mention all the ways through which you can provide help in your smooth transition. If you’re at a higher position, always consider it as your duty to help the people to know all the processes that you might have been doing till now. You can mention that you can provide the necessary training if needed so that they don’t have to face any issue after you have left the company. But do remember that shouldn’t promise something you can’t keep.
Wrapping Up Resignation Letter Format
As per the resignation letter format, it should end on a positive note by thanking all the people in the company for always taking out time to solve your queries and doubts. The letter should be as precise as possible and should not contain the complete backstory of why you are leaving an organization, unless necessary. I know, it seems to be a lot of information altogether but if you follow a guide such as how to write a resignation letter in a simple way then it may get a lot easier for you to write one and follow your dreams afterward.
Reading the Letter
After you have finished writing it following the ideal resignation letter format, you should take a moment and read your resignation letter once and go through it thoroughly before sending it to your respective manager. It might be a big decision in anyone’s career and such decisions shouldn’t be taken in a hurry unless you have already made your future plans in advance.
Last but not least, if you have finally made up your mind to leave your current job then you must adhere to a formal format that is to be used in the letter. You must check that your resignation letter shouldn’t contain any typos, grammatical mistakes or spelling mistakes before you send it to your manager. So by following an ideal resignation letter format, you can avoid the pain. All the above points should be kept in mind while thinking about how to write a resignation letter.
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Few Examples To Understand How To Write A Resignation Letter In A Formal Way
Dear Mr. Matthew,
I hope things are going well for you, I’m writing this letter to bring to your notice that I am resigning from my position as Senior Engineer with XYZ company. According to the contract, my employment will be ending on 1st February 2020.I’m really thankful for the opportunity that I’ve been given. It’s been a rewarding and fruitful journey of 6 years with the organization. In this long span of time, I have learned to work on so many software and became proficient in most of them.
I’ll try my best to wrap up my duties in the coming few days and also train other team members of the team so that there’s no hindrance of any sort after I leave the organization. Please let me know if there’s anything else I can do to help during this transition to make it as smooth as possible.
I wish my colleagues the best of luck in their future endeavors, and I hope to hear more success stories of the company in the future.
Dear Mr. Jeffery,
I’m writing this letter is to notify you that I am resigning from my position as an Assistant Engineer with ZSE company as discussed with you earlier. According to the norms of the company, my last day in the company will be 20th April 2020. I can’t express in words the experience that I’ve gained in the past few years. I hope that I’ll be able to clear my GATE paper this year and can join again in the organization. I’m thankful to this organization as it has helped me grow professionally as well as personally too.
I’ll try my best to wrap up my duties as soon as possible and submit all the reports regarding the current project so that there’s no hindrance of any kind afterward. And in case if the problem persists you can drop me a message or call me, and I’ll be happy to help with the problem.