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Simple Resignation Letter Format | Quit on a good note5 min read

December 23, 2019 4 min read
Resignation Letter Format

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Simple Resignation Letter Format | Quit on a good note5 min read

Read­ing Time: 4 min­utes

Say­ing good­bye is tough regard­less of the sit­u­a­tion you might be in. Decid­ing to leave your job is not a sim­ple process. It involves a lot of for­mal­i­ties and pro­ce­dures. The very first thing you need to do is sub­mit your res­ig­na­tion let­ter. Since it is an offi­cial doc­u­ment, you are sup­posed to fol­low the res­ig­na­tion let­ter for­mat.

A res­ig­na­tion let­ter shows your inten­tion to leave the job. In most com­pa­nies, there is a notice peri­od that cov­ers a cer­tain num­ber of days of work that you have to com­plete before leav­ing the com­pa­ny. This time peri­od may range from a week’s notice to three months. But the ques­tion remains, how to write a res­ig­na­tion let­ter?

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While Writing The Resignation Letter

It is impor­tant to know how to write a let­ter because it plays a very cru­cial role and it will decide your future rela­tion­ship with the com­pa­ny you’re about to leave. So by fol­low­ing the ide­al res­ig­na­tion let­ter for­mat, you can write your let­ter in a sim­ple as well as translu­cent way. You should not sug­ar­coat your intent, it should be as clear as water.

This deci­sion should be dis­cussed thor­ough­ly with your near and dear ones because we have to agree that not every­one is a risk-tak­er in life and espe­cial­ly when the career is at stake. Also once you have cleared your inten­tion in your res­ig­na­tion let­ter, there is no going back. So the res­ig­na­tion let­ter for­mat should be in such a way that you leave no bit­ter mem­o­ries behind.

Instructions That you Must Follow While Preparing A Resignation Letter Format

Keep It Simple

When­ev­er we are writ­ing any let­ter, our focus should always be on how to make it sim­ple. Here we will be dis­cussing how to write a sim­ple res­ig­na­tion let­ter. The res­ig­na­tion let­ter should be as sim­ple as pos­si­ble. Your grudges should not reflect in your let­ter because the world is a small place and you nev­er know in which sit­u­a­tion you might encounter your for­mer col­leagues so it’s bet­ter to end the jour­ney on a pos­i­tive note.

Include Important Information

The res­ig­na­tion let­ter for­mat can be con­sid­ered as a guide while writ­ing the let­ter. It should con­tain the posi­tion from which you are resign­ing along with your last work­ing day. Gen­er­al­ly, the notice peri­od is of 2 weeks and you should adhere to it.

Avoid Emotional sentences

Some­times your col­leagues become an impor­tant part of your life with time but that does not mean that you will not go for new ven­tures. You have to leave the nest some­day no mat­ter how com­fort­able it is. As per the ide­al res­ig­na­tion let­ter for­mat, you should avoid any emo­tion­al or over­whelm­ing sen­tences. Keep things pro­fes­sion­al.

A Formal Thanks

Take this as an oppor­tu­ni­ty to say a for­mal thanks to your boss and col­leagues. Talk about your expe­ri­ence at the orga­ni­za­tion. Talk about the dif­fer­ent ways this job pro­vid­ed you with learn­ing oppor­tu­ni­ties. And how it has allowed you to grow not just pro­fes­sion­al­ly but per­son­al­ly too.

 Smooth Transition

You must men­tion all the ways through which you can pro­vide help in your smooth tran­si­tion. If you’re at a high­er posi­tion, always con­sid­er it as your duty to help the peo­ple to know all the process­es that you might have been doing till now. You can men­tion that you can pro­vide the nec­es­sary train­ing if need­ed so that they don’t have to face any issue after you have left the com­pa­ny.

Wrapping Up Resignation Letter Format

End your let­ter of res­ig­na­tion on a pos­i­tive note by thank­ing all the peo­ple in the com­pa­ny for always tak­ing out time to solve your queries and doubts. It is impor­tant to leave the com­pa­ny on good terms. Men­tion your con­tact infor­ma­tion at the end with the inten­tion of stay­ing in touch with peo­ple. Men­tion that it was an absolute plea­sure work­ing with each of them.

Professional Format

You must check that your res­ig­na­tion let­ter should­n’t con­tain any typos, gram­mat­i­cal mis­takes or spelling mis­takes before you send it to your man­ag­er. So by fol­low­ing an ide­al res­ig­na­tion let­ter for­mat, you can avoid the pain. There are thou­sands of res­ig­na­tion let­ter tem­plates avail­able online that can be used to draft one.

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Sample Resignation Letter

Dear Mr./Ms. [Name of the recip­i­ent],

Please accept this let­ter as my offi­cial res­ig­na­tion as [Job title] from ABC com­pa­ny. Accord­ing to the con­tract, my employ­ment will be end­ing on 1st Feb­ru­ary 2020. I’m real­ly thank­ful for the oppor­tu­ni­ty that I’ve been giv­en.

It’s been a reward­ing and fruit­ful jour­ney of 6 years with the orga­ni­za­tion. In this long span of time, I have learned to work on so many soft­ware and became pro­fi­cient in most of them. Thank you for giv­ing me the oppor­tu­ni­ty to work for your com­pa­ny.

I’ll try my best to wrap up my duties in the com­ing few days and also train oth­er team mem­bers of the team so that there’s no hin­drance of any sort after I leave the orga­ni­za­tion. Please let me know if there’s any­thing else I can do to help dur­ing this tran­si­tion to make it as smooth as pos­si­ble.

I wish my col­leagues the best of luck in their future endeav­ors, and I hope to hear more suc­cess sto­ries of the com­pa­ny in the future.

Sin­cere­ly,

[Name of the employ­ee]

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She is a BTech graduate and loves to write blogs on Technical topics.