Letter & Resume Tips

Letter of Recommendation — What, How & Samples7 min read

December 17, 2019 5 min read
letter of recommendation

Letter of Recommendation — What, How & Samples7 min read

Read­ing Time: 5 min­utes

A let­ter of rec­om­men­da­tion is asked by employ­ers when they want to check the capa­bil­i­ty of the job-seek­er and see if the infor­ma­tion pro­vid­ed by is true or not. The main objec­tive is to know about the applicant’s per­for­mance. Read this arti­cle to find out what should be the for­mat of writ­ing the let­ter of rec­om­men­da­tion if you are ever asked to write one.



The ques­tion of how to write a let­ter of rec­om­men­da­tion is a cru­cial one because it is the sole doc­u­ment that shows the rela­tion, expe­ri­ence, and under­stand­ing between the writer of the let­ter and the appli­cant which gov­erns the deci­sion of the future employ­er.

You should only accept the request for writ­ing a let­ter of rec­om­men­da­tion for some­one if you real­ly know how the can­di­date is in a work envi­ron­ment. You might have the best insight into the candidate’s char­ac­ter if you have worked togeth­er or if you know the can­di­date so well that you have infor­ma­tion about their skills which you can elab­o­rate on.

The first and fore­most thing to keep in mind while know­ing about how to write a let­ter of rec­om­men­da­tion is to know if you can hon­est­ly write pos­i­tive feed­back about the can­di­date who has asked you to write a rec­om­men­da­tion. If in any case, you feel like you have to force your­self while writ­ing about the per­son, always decline their request in the first place itself. Because if you can­not pro­vide a pos­i­tive and qual­i­ty rec­om­men­da­tion about the per­son, they might lose their oppor­tu­ni­ty of get­ting a job.



Before you know the exact for­mat of the let­ter Of rec­om­men­da­tion, you should be aware of all that should be a must while you write the let­ter.

  • Give a brief intro­duc­tion about your­self, stat­ing what your rela­tion or con­nec­tion is with the appli­cant and the dura­tion of since when you know them.
  • Include your pro­fes­sion­al expe­ri­ence in your intro­duc­tion so that the recruiter or employ­er is assured of the authen­tic­i­ty of your words in favor of the can­di­date.
  • A pos­i­tive and hon­est overview of the skills and strengths of the appli­cant, just as you, being the writer of the let­ter have expe­ri­enced them. But make sure that you write down a descrip­tive, yet brief sto­ry.
  • A nar­ra­tive in your own words about the pos­i­tive and unique attrib­ut­es that are a part of the applicant’s char­ac­ter.
  • State the accom­plish­ments and con­tri­bu­tions that you feel are wor­thy of being men­tioned in such an impor­tant doc­u­ment.
  • The most impor­tant part of the let­ter of rec­om­men­da­tion is the part where­in the writer of the let­ter describes the qual­i­ties that the appli­cant pos­sess­es and states his rea­son as to why he thinks that the appli­cant is a suit­able con­tender and should be rec­om­mend­ed for the job post that he is apply­ing for.



  1. The first thing that you need to do before you start writ­ing the let­ter of rec­om­men­da­tion is to gath­er infor­ma­tion about the appli­cant for whom you are going to write the let­ter.
  •  Ask them for their resume and read it thor­ough­ly.
  • Go through all the details of the job post­ing to which they are apply­ing so that you can make sure if they are eli­gi­ble for the post or not.
  • Have a view of their cov­er let­ter so that you can have an idea about how the appli­can­t’s qual­i­fi­ca­tions and work expe­ri­ence match with the job descrip­tion.
  • Get infor­ma­tion about the most impor­tant assets of the appli­cant that would com­ple­ment the type of work they are want­i­ng to step into.


2. The next step of how to write a let­ter of rec­om­men­da­tion is, to begin with, the intro­duc­tion where­in you should state about your rela­tion­ship with the appli­cant, i.e., how you know them per­son­al­ly. You need to be pre­cise about the nature of the rela­tion­ship between you two so that the read­er is clear about it.

3. After you are done with the intro­duc­tion, the next and the most impor­tant part is to write the main body of the let­ter of rec­om­men­da­tion. It is impor­tant because that is where you state all the main point­ers about the appli­cant which play a very cru­cial part in the deci­sion-mak­ing of the hir­ing man­ag­er.

  • Include all the skills and qual­i­ties that you feel are excep­tion­al and note­wor­thy about the appli­cant.
  • Spec­i­fy their area of knowl­edge and val­i­date the same in your own words.
  • The most rea­son­able and effec­tive way of giv­ing sub­stance to your words is to talk about instances when you your­self had the chance to see the appli­cant imple­ment­ing the skills they have men­tioned in their resume.
  • You may also cite exam­ples of all the times where the appli­cant must have done some­thing that would have added val­ue to the orga­ni­za­tion where they were work­ing pri­or to apply­ing for a new job.

4. An appro­pri­ate way of end­ing your let­ter of rec­om­men­da­tion would be to write about your belief in the strengths and skills, along with the per­son­’s abil­i­ty to work. You should always share your con­tact infor­ma­tion at the end of the let­ter so that the hir­ing man­ag­er can get in touch with you if he or she has any fol­low-up ques­tions.



Vani Gup­ta
Mar­ket­ing Direc­tor
XYZ Com­pa­ny
17/111, Vas­ant Vihar
[email protected]


James Manuel
Man­ag­ing Direc­tor
ABC Lim­it­ed
F Block, Phase II
New Del­hi


Dear Mr. Manuel,

I am writ­ing this let­ter of rec­om­men­da­tion to you regard­ing Shwe­ta Dey, who is apply­ing to your esteemed com­pa­ny for the posi­tion of Data Ana­lyst.

I am Vani Gup­ta, the Mar­ket­ing Direc­tor at XYZ Com­pa­ny in Mani­pal. I have been work­ing with the com­pa­ny for the last 10 years. In the dura­tion of ten years, a lot of employ­ees have worked as a part of my team. A lot of them have joined and left the com­pa­ny in 10 years, but I am writ­ing to describe to you how Ms. Dey was an excep­tion­al employ­ee who made a mark in our team with her immense ded­i­ca­tion towards her work.

Shwe­ta stood out from all the oth­er addi­tions to our com­pa­ny. Dur­ing our time togeth­er, Shwe­ta exhib­it­ed her excep­tion­al trait of being both ana­lyt­i­cal and abstract at the same time. Her vast knowl­edge of busi­ness and thor­ough under­stand­ing of the company’s work­ing has helped the com­pa­ny a num­ber of times in iden­ti­fy­ing any threat in advance, that is to come in the way of the func­tion­ing of the com­pa­ny. She has the skill of remark­ably con­vert­ing raw ideas into spec­tac­u­lar traits for the busi­ness.

And it is not just her ana­lyt­i­cal skills that would impress some­one, she has much more to her. With excep­tion­al com­mu­ni­ca­tion skills and a pos­i­tive atti­tude, Shwe­ta is a joy to work with. She has an amaz­ing and pos­i­tive way of look­ing at all the obsta­cles that come in the way of work and she can han­dle all the dead­lines very smooth­ly. No mat­ter how dif­fi­cult the sit­u­a­tion is, she always has the can-do atti­tude that she car­ries along with her.

I believe in the capa­bil­i­ties of Shwe­ta. If giv­en a chance, I would not be hes­i­tant in hir­ing her again for our com­pa­ny. I am con­fi­dent that she will bring in all the skills and qual­i­ties that you are look­ing for in the can­di­date for the job open­ing in your com­pa­ny.

If you wish to have any fur­ther con­ver­sa­tion with me, feel free to con­tact me at 765xxxxxxx. I can under­stand that the let­ter of rec­om­men­da­tion will only pro­vide you a glimpse of all that Shwe­ta is capa­ble of. I would be oblig­ed to explain to you fur­ther about my expe­ri­ence work­ing with her.


Vani Gup­ta

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