Career Advice

How to Improve Communication Skills | 4 Min Ultimate Guide6 min read

December 25, 2019 5 min read
How to improve communication skills

author:

How to Improve Communication Skills | 4 Min Ultimate Guide6 min read

Read­ing Time: 5 min­utes

“The most impor­tant thing in com­mu­ni­ca­tion is hear­ing what isn’t said”-Peter Druck­er

It is a fact that every­body seeks to have good com­mu­ni­ca­tion skills. Being able to present one’s idea effec­tive­ly is an art that you must mas­ter. Believe me, this arti­cle on how to improve com­mu­ni­ca­tion skills will guide you step by step to unleash your hid­den poten­tial. Com­mu­ni­ca­tion skills are required in every pro­fes­sion to excel.

Call cen­ter jobs, fresh­ers jobs, mar­ket­ing, and sales job demand prop­er com­mu­ni­ca­tion skills from indi­vid­u­als.

Here, in this arti­cle, we will be dis­cussing dif­fer­ent ways to improve com­mu­ni­ca­tion skills. Com­mu­ni­ca­tion is the act of pre­sent­ing one’s thoughts. First­ly, it requires con­fi­dence and self-belief.

Sec­ond­ly, you need to be a good lis­ten­er and empa­thet­ic which means you need to encour­age the input of the per­son whom you are com­mu­ni­cat­ing with. Most impor­tant­ly, estab­lish the con­nec­tion. To sum up, con­fi­dence, lis­ten­ing skill and the abil­i­ty to com­mu­ni­cate play a vital role in mas­ter­ing the won­der­ful art of com­mu­ni­ca­tion.

Usu­al­ly, effec­tive com­mu­ni­ca­tors build trust. How do they do it?

In fact, they are good lis­ten­ers. They pay atten­tion to the details and main­tain eye con­tact. In a nut­shell, to build strong com­mu­ni­ca­tion skills, work on build­ing trust.

Before jump­ing to the guide to improve com­mu­ni­ca­tion skills, let’s under­stand why we need to have good com­mu­ni­ca­tion skills.

Why should you have efficient Communication Skills?

Being able to com­mu­ni­cate effec­tive­ly is one of the most sought after skills. The per­son­al, pro­fes­sion­al, eco­nom­i­cal, social & emo­tion­al aspects of your life are guid­ed by good com­mu­ni­ca­tion skills.

A good com­mu­ni­ca­tor enjoys pros­per­i­ty in life. A per­son with good com­mu­ni­ca­tion skills has cer­tain lead­er­ship qual­i­ties. What­ev­er pro­fes­sion you are in or look­ing to build a career, you will need to work on improv­ing your com­mu­ni­ca­tion skills. There are plen­ty of job oppor­tu­ni­ties after MBA in mar­ket­ing, finance & sales.

You will have to com­mu­ni­cate well with cus­tomers and your team. Hence, the abil­i­ty to com­mu­ni­cate well plays a vital role.

We would like to guide you through the rea­sons to have good com­mu­ni­ca­tion skills:

Appreciation at the workplace

If you are look­ing for a job in your niche, the most impor­tant thing you need is good com­mu­ni­ca­tion skills. In fact, you will have to be able to demon­strate your thoughts and vision to the employ­er.

First­ly, a good com­mu­ni­ca­tor con­stant­ly main­tains eye con­tact and lis­tens atten­tive­ly. Sec­ond­ly, they put for­ward their ideas clear­ly and con­cise­ly & work well in groups. To sum up, they will always main­tain healthy inter­per­son­al, as well as, pro­fes­sion­al rela­tion­ships at the work­place. As a result, they get respect & appre­ci­a­tion there.

Assists in the progress of your career: 

Growth is the need of every human being on the plan­et. In oth­er words, peo­ple wish to get growth in their career, busi­ness, and life. In order to grow in your career, you need to pro­vide val­ue to the orga­ni­za­tion.

As the work­place is becom­ing glob­al, peo­ple with good inter­per­son­al skills will thrive and suc­ceed. Good com­mu­ni­ca­tors can have an influ­ence on the team. In fact, they can achieve co-oper­a­tion from their team mem­bers to devel­op prod­ucts and pro­vide bet­ter ser­vices.

Enhances your professional as well as personal image: 

You would like to build a good rap­port with your col­leagues, boss, instruc­tors, etc. The way you com­mu­ni­cate your thoughts and ideas will have an impact on the rela­tion­ships with them. Most often at your work­place, you need to com­mu­ni­cate ver­bal­ly, non-ver­bal­ly or in writ­ten form. There­fore, you need to have good com­mu­ni­ca­tion skills to thrive.

To sum up, suc­cess in life is direct­ly pro­por­tion­al to your abil­i­ty to com­mu­ni­cate. Hence, you need to mas­ter it. In this arti­cle, var­i­ous approach­es to improve com­mu­ni­ca­tion skills have been dis­cussed.

Now, let’s dive into the approach you should take to improve your com­mu­ni­ca­tion skills. We will dis­cuss var­i­ous approach­es you can fol­low and prac­tice reg­u­lar­ly so that you can be a good com­mu­ni­ca­tor and excel in your life.

How to Improve Communication Skills

1. Understanding the basics of communication skills:

Know what communication really is

Com­mu­ni­ca­tion is not only speak­ing. It’s also about lis­ten­ing. You have to share the infor­ma­tion either ver­bal­ly, non-ver­bal­ly or in writ­ten form. Prop­er body lan­guage and ges­tures do play a vital role in mak­ing an impact.

In oth­er words, you can say it’s a part of com­mu­ni­ca­tion skills. The con­fi­dence lev­el deter­mines your body lan­guage which is reflect­ed when you share your ideas and vision.

You need to have the courage to say what you think

If you want to com­mu­ni­cate effec­tive­ly you will have to show courage to stand and speak to the peo­ple. In fact, you will have to mas­ter the con­fi­dence to build courage. You must be won­der­ing, how to build con­fi­dence, right! It’s nei­ther easy nor dif­fi­cult.

You need to be well informed about the sit­u­a­tion. More­over, you must have a prop­er under­stand­ing of the sub­ject mat­ter. Besides this, you can take inspi­ra­tion from your role mod­el as well. Thus, you can devel­op the atti­tude of a lion.

2. Engaging your audience

Aware­ness regard­ing your body lan­guage

Your body ges­ture plays an impor­tant role here.

“Action speaks loud­er than words”

You need to devel­op a pos­i­tive mood and be wel­com­ing. In oth­er words, embrace and accept the ideas. To sum up, a pos­i­tive body ges­ture will help you grab the atten­tion of the peo­ple.

Make eye contact

Eye con­tact is one of the most impor­tant aspects of ver­bal as well as non-ver­bal com­mu­ni­ca­tion. It will help you gain the trust of the peo­ple you are talk­ing to. When peo­ple trust you, they will open up to you.

Note: Lis­ten to them atten­tive­ly when they are talk­ing and do not make weird facial expres­sion.

There­fore, the main pur­pose of mak­ing eye con­tact is to build trust.

Manifesting constructive attitudes and belief

You need to be calm and com­posed while mak­ing an inter­ac­tion. In addi­tion to this, you need to focus on being sen­si­tive to the belief, ideals, and val­ues of peo­ple. More­over, you need to trust them. Besides this, they need your appre­ci­a­tion, as well as, encour­age­ment to suc­ceed.

Be the rea­son for their suc­cess.

To sum up, pro­vide val­ue and mean­ing to their life and pay full atten­tion because active lis­ten­ing is impor­tant.

3. Usage of your words

Words add mean­ing to your feel­ings, thoughts & ideas. A good com­mu­ni­ca­tor uses words prop­er­ly. In order to use them effec­tive­ly, know their mean­ing bet­ter. More­over, you will have to artic­u­late your­self in a bet­ter man­ner while speak­ing.

As words add mean­ing, you need to use the right words to con­vey the right mes­sages. Apart from this, prac­tice on devel­op­ing your voice. In fact, you may learn to pro­nounce cer­tain words and let­ters. Fur­ther­more, you need to focus on the vol­ume of your voice.

Note: Speak soft­ly to the peo­ple who are close where­as speak loud­er when you are speak­ing to larg­er groups. 

Conclusion:

In a nut­shell, effec­tive com­mu­ni­ca­tors have con­fi­dence, courage and the right mix of vocab­u­lary. Fur­ther­more, they are com­pas­sion­ate. In addi­tion to this, they have a cer­tain lev­el of influ­ence on the lis­ten­er.

Besides this, they are good lis­ten­ers and are encour­ag­ing. Steve Jobs com­mu­ni­cat­ed well and despite not hav­ing good pro­gram­ming skills was able to trans­form the world. There­fore, focus on improv­ing your per­son­al­i­ty and have a rich vocab­u­lary. Thus, you can improve your com­mu­ni­ca­tion skills.

Vikash Kumar Jha is a computer science graduate. He is interested in researching, reading, and writing on topics related to career & job search.