Letter & Resume Tips

Format of Cover Letter for Resume — Points & Samples6 min read

December 31, 2019 5 min read
cover letter format


Format of Cover Letter for Resume — Points & Samples6 min read

Read­ing Time: 5 min­utes

To apply for any job vacan­cy, it is manda­to­ry for a can­di­date to cre­ate a resume or C.V. that would be used to scan a can­di­date and his or her eli­gi­bil­i­ty for the spe­cif­ic job. Job seek­er usu­al­ly won­der if cov­er let­ters are still in use in the year 2019 or not. To clar­i­fy the thoughts, it is to be not­ed that cov­er let­ters are as impor­tant as the resume or the C.V. is. So it is impor­tant that you are famil­iar with the for­mat of cov­er let­ter for resume.

Although there is no prop­er or strict cov­er let­ter for­mat one needs to stick to, there is some manda­to­ry infor­ma­tion that has to be men­tioned in there. The only thing you need to keep in mind is that your cov­er let­ter should not be long yet should be able to high­light all your impor­tant details which are not present in your C.V or Resume.

A lot of ques­tions stat­ing how to write a cov­er let­ter flash­es on the search engine of Google. A bunch of Cov­er let­ter for­mats and tem­plates for the cov­er let­ter may be avail­able on the inter­net read­i­ly claim­ing to be the right one,.One must, there­fore, be care­ful before choos­ing the right for­mat. Here is every­thing you need to know about cov­er let­ters as well as their formats.

What is a Cov­er Letter?

How to Write a Cov­er Letter?

Things to Keep in Mind

Sam­ple of a Cov­er Let­ter Format

1 What is a Cover Letter?

A cov­er let­ter is a typed doc­u­ment that is com­mon­ly attached to a job appli­ca­tion. Its main pur­pose is to explain an appli­can­t’s inter­ests and cre­den­tials for the post he or she is apply­ing for. The ulti­mate inten­tion of a cov­er let­ter is to make a way for get­ting select­ed for a job interview.

There­fore, writ­ing a good cov­er let­ter can enhance your chances to get hired. Unlike a resume, a cov­er let­ter is to be cus­tomized accord­ing to the needs of the posi­tion one is apply­ing for.

2 How To Write A Cover Letter

A cov­er let­ter has to be impres­sive and should include all your details and work expe­ri­ences. Your cov­er let­ter should high­light the points that make you eli­gi­ble and a promis­ing can­di­date for a par­tic­u­lar job. It should not exceed more than three paragraphs.

Your accom­plish­ments should be in chrono­log­i­cal order. Men­tioned below are the points that one should include while writ­ing a cov­er letter.

  1. You should begin your cov­er let­ter by writ­ing the date and your cor­rect con­tact infor­ma­tion which is to be men­tioned on the top left of your cov­er letter.
  2. The very next step is to inscribe the let­ter to the author­i­ties such as the hir­ing administrator.
  3. The third step is to ini­ti­ate your cov­er let­ter with a stan­dard greet­ing such as ‘Dear Ritu Sharma’
  4. Present your­self in the form of a short intro­duc­tion and expli­cate how the role fol­lows with your pro­fes­sion­al purposes.
  5. In the case of refer­ral, men­tion the name of the cur­rent employ­ees who referred your name for the position.
  6. Match the position’s required skills with your past achieve­ments or accomplishments.
  7. Appre­ci­ate the orga­ni­za­tion for their time and thought­ful­ness enclos­ing your cov­er let­ter with a vote of thanks.
  8. Last­ly, con­clude the let­ter with a warm sig­na­ture such as ‘Sin­cere­ly’

Learn how to write an e‑mail here!

3. Things to Keep in Mind

1. Personalize Cover Letter For Every Role

There is an urgent need to per­son­al­ize your cov­er let­ter accord­ing to the posi­tion you are apply­ing for. Your cov­er let­ter should not be too com­mon. Your skills and expe­ri­ence may dif­fer for dif­fer­ent job post­ings, there­fore, every time you apply for a job, cre­ate your cov­er let­ter accordingly.

If you send a cov­er let­ter, the com­pa­ny would assume that you man­aged to read about your job role which would increase your chances of get­ting hired.

2. Contact Information is to be included

Before you send your cov­er let­ter attached with the resume, make sure that the name of the hir­ing author­i­ty is men­tioned clear­ly. Address your cov­er let­ter very care­ful. If you are not sure about the name of that con­cerned per­son, all you need to do is vis­it the web­site of the com­pa­ny or you could even direct­ly con­tact the num­ber of the com­pa­ny and ask for the name.

Writ­ing the cor­rect name would make the HR rep­re­sen­ta­tive think that you have invest­ed your time research­ing about the com­pa­ny and the peo­ple attached to it.

 3. The Use Of Simple Words

The best way to con­vey your inten­tions with the com­pa­ny is by using sim­ple lan­guage. Peo­ple think that the more com­plex the words are, the more they cre­ate chances to grab the job. But the real­i­ty is, things do not always go as per plan.

If the man­ag­er or HR rep­re­sen­ta­tive could not com­pre­hend your words, they would not both­er them­selves to go through the rest of the doc­u­ments pre­sent­ed by you. The use of sim­ple words could help you out in mak­ing sure that your resume is being read.

4. Extended Accomplishments

 A cov­er let­ter should not reit­er­ate your resume, there­fore, you are sup­posed to add some extra infor­ma­tion high­light­ing your accom­plish­ments oth­er than what you have men­tioned in your resume. You need to extend your accom­plish­ments focus­ing on the details. The job descrip­tion helps the read­er get a whole pic­ture of how com­pet­i­tive the sce­nario was and how far you were able to take up that challenge.

5. Proofread

Before you send your cov­er let­ter to the orga­ni­za­tion, make sure that there are no gram­mat­i­cal errors or any kind of typ­ing mis­takes. Go through the tonal­i­ty of the let­ter and see if the let­ter is convincing.

You could even request your friends or any reli­able per­son to proof­read your cov­er let­ter and ask for their valu­able com­ments for the same. They could even ask you to include or exclude infor­ma­tion. Con­sid­er their advice if you feel the giv­en advice to be useful.

A good cov­er let­ter will cer­tain­ly catch the inter­view­er’s eye. Apart from writ­ing a good cov­er let­ter, you will have to be well informed about avail­able jobs in your niche in the mar­ket. Learn more in details about job search here.

4. Sample For Cover Letter Format

Here are a few cov­er let­ter samples;

Richa Kapoor


[email protected]

Decem­ber 20, 2019

Dear Hir­ing Manager,


I’m delight­ed to be apply­ing for the [your posi­tion] posi­tion at [Name of the com­pa­ny]. [Include your edu­ca­tion qual­i­fi­ca­tions and some of the achieve­ments in the field you are apply­ing for.]

For the past two years, I have been work­ing for [Pre­vi­ous Com­pa­ny’s Name] as [Your Pre­vi­ous Posi­tion]. I have con­sis­tent­ly out­per­formed my objec­tives and I was acknowl­edged last quar­ter for out­stand­ing ser­vice. As a user of many of your prod­ucts, I’m aware that [Com­pa­ny Name] is a com­pa­ny with tremen­dous poten­tial. I am cer­tain that my expe­ri­ence and skills would enable me to excel in [Apply­ing Position].

Com­ing to the rea­sons, one of the great rea­sons why I would like to join [Com­pa­ny Name] is that the com­pa­ny res­onates and gives back to the com­mu­ni­ty. [Tell some­thing extra­or­di­nary you do, show­cas­ing the human val­ues]. I firm­ly believe this role would grant me that opportunity.

Thank You


Richa Kapoor

Gunjan Rawat is a literature graduate who shows keen interest in Java, SQL and Marketing as well.
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